How to apply for HiWi positions

HiWi roles (which stands for Student Assistant (German: Studentische Hilfskraft) or Research Assistant(German: Wissenschaftliche Hilfskraft) at university offer valuable hands-on research experience and connections within academia. However, these positions are often competitive and may require a strategic approach to secure. In this guide, I’ll walk you through essential strategies for finding and applying to HiWi positions. By using a combination of techniques – such as searching institute’s job listings, reaching out to professors and PhD students, leveraging job portals, and personalizing your application materials – you can enhance your chances of landing a role.

The University of Stuttgart’s departments regularly post open HiWi positions on their websites under sections like “Open Positions” or “Job Offers.” Start by exploring the faculties and institutes webpage's, where you can find links to each department’s website. Look through institutes that align with your field of study or areas of interest. Many institutes update their pages frequently with new openings, so checking regularly can help you stay informed and ready to apply when new positions become available.

If there’s a particular professor whose work aligns with your interests, sending a personalized email can be an effective way to express interest in working as a HiWi. Professors often have ongoing projects requiring student support but may not post every opening online. In your email, briefly introduce yourself, mention specific aspects of their research that interest you, and highlight any relevant skills. Attaching your CV is also essential. Keep in mind that professors may not always respond quickly or at all due to their busy schedules, so it’s wise to be prepared for follow-up emails or to explore other options simultaneously.

Linkedin is increasingly popular for advertising HiWi roles and student assistant opportunities at the University of Stuttgart. Follow the University’s official page, as well as departments, professors, and relevant researchers. You can also set job alerts with keywords like “HiWi”, “Research Assistant” / “Wissenschaftliche Hilfskraft” or “Student Assistant” / “Studentische Hilfskraft” to receive notifications about new roles. Many professors and researchers occasionally share job openings or updates about their projects, so engaging with their posts and participating in conversations can be an indirect way to build connection and learn about potential HiWi opportunities.

Institute secretaries are often responsible for administrative tasks, including assisting with hiring processes. A respectful email to the secretary, including your CV and a concise cover letter, could potentially reach the right people within the department. For instance, secretaries may pass along your application to relevant professors or research teams looking for assistance. This approach can be especially helpful if a particular department doesn’t have any publicly advertised HiWi roles but might still have open or upcoming positions.

Tailoring your cover letter and CV is critical to making a strong first impression. Your cover letter should reflect your interest in the specific role, briefly discuss relevant experiences, and emphasize your enthusiasm for contributing to the research. Even if a HiWi position requires German, applying anyway can be worthwhile, as some professors are flexible with language requirements if you have strong technical skills or relevant experience. Highlighting your willingness to learn and adapt can sometimes sway hiring decisions.

Additional tips for success
Stay Persistent: HiWi positions can be competitive, so apply widely and be prepared to follow up.
Show Enthusiasm: As a student, emphasize your eagerness to learn and support research
Network Actively: University events and research seminars are excellent opportunities to connect with professors and researchers.

Using these approaches will help you discover HiWi positions that match your interests and skills, increasing your chances of securing a rewarding research assistant role.

Ankita